About Community Association, Inc.

Residential, Commercial, and Condominium Community Management in Maryland

Community Association, Inc. offers a variety of community management options, to include full service community and financial management services, self/ assisted management, consulting services and a la carte options.

COMMUNITY MANAGEMENT SERVICES:

  • Maintain a 24-hour a day, 365 days a year, emergency call system
  • Conduct weekly, monthly or quarterly site inspections as required to ensure proper upkeep and appearance of the community
  • Implement preventative maintenance strategies and create action items or work orders based on observations in accordance with the adopted budget of the Association
  • Assist in writing contractor bid specifications and manage bid solicitation and review
  • Negotiate contracts on behalf of the community and monitor contractors’ performance
  • Insurance claim administration to include prompt investigation of major accidents or claims for damage relating to the community’s property and completion of any required reports for the insurance company

COMMUNITY GOVERNANCE SERVICES:

  • Meet with Board and/or Committees at their scheduled meetings and arrange for and assist with the community’s required Annual and budget adoption meetings
  • Provide detailed, easy-to-read management reports for the Board of Directors which includes status of any pending issues, any anticipated areas of concern with suggested actions, and updates on tax or legal rulings which may affect the Association
  • Assist the Board in drafting and compiling rules and regulations for the Association
  • Implement policies and procedures as established by the Board of Directors and in accordance with local, state and federal law
  • Provide notice to owners of changes/additions to the rules and assist in enforcement of same

COMMUNITY ADMINISTRATION SERVICES:

  • Maintain a comprehensive set of files and office records on behalf of the Association, including individual unit owner files
  • Maintain book of minutes provided by Association
  • Assist the community with maintaining and storing file boxes and records prior to the current year
  • Assist with maintenance of community website and newsletter distribution

FINANCIAL MANAGEMENT SERVICES:

  • Collection of fees and assessments from unit owners via our online community partner, Alliance Association Bank (to include FREE ACH withdrawal, e-check and credit card payment options)
  • Maintain individual checking, savings and reserve investment accounts in the name of the Association
  • Assist the Board of Directors with investment and cash management of their reserve funds as required by the Association’s legal documents
  • Disburse funds to pay the approved operating expenses and reserve contributions of the Association in a timely manner
  • Follow the Board of Directors and Association approved delinquency procedures including sending of late notices and warning letters. Coordinate timely with retained legal counsel and/ or collection agencies for the collection of past due assessments
  • Maintain a comprehensive system of office records, books, and accounts consistent with the generally accepted business and accounting practices
  • Cooperate with a CPA, contracted by the Board, in the preparation of the annual audit and tax returns
  • Prepare and submit to the Board of Directors easy to read financial reports including an income and expense statement, a balance sheet, check disbursements, and delinquency reports
  • Assist in the preparation of the annual budget and reserve analysis
  • Provide Fidelity Bond coverage for management company employees at a minimum of $100,000

A LA CARTE SERVICES:

  • Pool and Recreation pass services and administration
  • Parking Pass administration
  • Covenant Enforcement and Exterior Maintenance Inspection administration